Current process
Definition v2 passed OMG BPMN 2.0.2 XSD, Tier-0 and PPG with zero findings.
15 top-level activities
18 drill-down activities
Published reference case
Definition v2
Employee Onboarding
See what prevents Day-1 readiness, before the start date is at risk.
This Employee Onboarding reference exposes the dependencies between eligibility, contracts, access, equipment, payroll, induction and manager preparation. Sanctum Chat is the process-analysis assistant used to structure source knowledge; Sanctum Flow validates, presents and tests the BPMN.
Model my process
Inspect the published process
Start with a document or a short conversation. No BPMN knowledge required.
The controlled scenario identifies screening turnaround as the dominant elapsed-time contributor. Inspect the published current process, a same-process operating improvement and candidate redesign opportunities as separate evidence layers.
Definition validation evidence
- Definition
- Employee Onboarding v2
- Standard tested
- OMG BPMN 2.0.2 XSD
- Validation
- Tier-0: 0 findings · PPG: 0 findings
- Operating scope
- 15 top-level + 18 drill-down steps
Executive finding
Screening turnaround dominates readiness risk
Receiving the screening result contributes about 41% of the controlled baseline bottleneck score and is the largest elapsed-time contributor.
Priority: Measure provider turnaround and incomplete-submission rates before changing downstream staffing or controls.
Operating improvement
- Median
- 142.17h → 98.62h
- P95
- 188.1h → 133.59h
Directional synthetic elapsed-time scenario, not measured client performance.
Potential redesign interventions
The opportunities are hypotheses to test. No separately validated future-state BPMN is claimed.
Live Process Lab
Inspect the definition. Then test the operating assumptions.
The definition below is served by Sanctum Flow. It is not copied into this website. Use its Definition, Baseline simulation, Operating improvement and Evidence views to inspect the same versioned showcase bundle.
Scope: Formal offer acceptance through controlled pre-employment clearance, parallel Day-1 preparation, readiness recovery and probation-review scheduling. Excludes: Recruitment before offer acceptance, ongoing payroll, performance management, leave, promotion, routine access review and offboarding.
Sanctum Flow · Employee Onboarding v2
Open full screenLoading the interactive Process Lab when it enters view…
Text alternative: process overview (15 top-level steps)
- 1.Confirm eligibility and agreement
- 2.Orchestrate pre-start readiness
- 3.Assess Day-1 readiness
- 4.Approve controlled commencement
- 5.Recover mandatory readiness
- 6.Seal recovered-readiness evidence
- 7.Seal onboarding evidence
- 8.Seal controlled-start evidence
- 9.Schedule probation review
- 10.Confirm onboarding readiness
- 11.Confirm controlled commencement
- 12.Notify screening non-progression
- 13.Notify agreement lapse
- 14.Record candidate withdrawal
- 15.Notify onboarding cancellation
Confirm eligibility and agreement drill-down (7 steps)
- 1.Collect required documents
- 2.Resolve missing documents
- 3.Request screening and references
- 4.Receive screening result
- 5.Review ambiguous result
- 6.Prepare employment agreement
- 7.Await agreement acceptance
Orchestrate pre-start readiness drill-down (9 steps)
- 1.Validate role and entitlements
- 2.Review sensitive access
- 3.Provision authorised access
- 4.Record access readiness gap
- 5.Prepare equipment and workplace
- 6.Arrange substitute equipment
- 7.Set up HRIS and payroll
- 8.Assign induction and compliance
- 9.Prepare manager onboarding plan
Recover mandatory readiness drill-down (2 steps)
- 1.Assign mandatory gap owners
- 2.Resolve readiness gaps
Current operating assumptions
IllustrativeScreening turnaround is the dominant controlled elapsed-time contributor, followed by equipment preparation and agreement acceptance.
- P50 elapsed
- 142.17h
- P95 elapsed
- 188.1h
Operating improvement
DirectionalFaster screening, candidate document turnaround and equipment fulfilment reduce elapsed time while preserving the exact published BPMN control design.
- P50 elapsed
- 98.62h
- 30.6% lower
- P95 elapsed
- 133.59h
- 29% lower
What changes in the operating improvement
The validated BPMN control design stays fixed. Only these disclosed synthetic operating assumptions change:
- Candidate document turnaround 18 hr mean → 12 hr mean
- Screening provider turnaround 60 hr mean → 36 hr mean
- Equipment fulfilment 36 hr mean → 20 hr mean
Proposed redesign interventions
What to test next, without pretending a future-state model is already approved.
These interventions are derived from the controlled source and scenario findings. They are not yet a separately validated or owner-approved future-state BPMN.
Event-driven eligibility evidence
Seal positive screening, agreement and role evidence once, then release only workstreams whose prerequisites are positively established.
Control requirement
Ambiguous screening or entitlement data remains fail-closed to accountable review rather than silently releasing access.
Deadline-aware readiness control plane
Track mandatory Day-1 conditions, owners and due dates as explicit readiness evidence and escalate unresolved items before commencement.
Control requirement
Mandatory gaps must recover or cancel; only documented non-critical gaps may use controlled commencement.
Exception-only access intervention
Provision routine access only after positive role and entitlement eligibility, reserving human review for ambiguous or privileged requests.
Control requirement
Missing or sensitive entitlement evidence cannot default to automated approval.
These are precomputed, synthetic, directional results. They are not a client forecast. Elapsed cycle time is not used in the labour-value calculator below.
What the scenario exposes
Bottlenecks become an economic question
A diagram explains the control flow. Scenario analysis shows where waiting and manual work accumulate, so improvement decisions can be tested rather than guessed.
Finding 1
Screening turnaround dominates readiness risk
Receiving the screening result contributes about 41% of the controlled baseline bottleneck score and is the largest elapsed-time contributor.
Test next
Measure provider turnaround and incomplete-submission rates before changing downstream staffing or controls.
Finding 2
Equipment is the second material dependency
Equipment and workplace preparation contributes the next-largest bottleneck score while multiple other readiness workstreams proceed in parallel.
Test next
Track readiness by start date, standard kit and exception type rather than treating fulfilment as one undifferentiated queue.
Finding 3
Convergence exposes hidden readiness gaps
Access, equipment, HRIS, compliance and manager preparation all produce explicit evidence before the Day-1 readiness decision.
Test next
Use one accountable readiness checkpoint and escalate mandatory gaps before commencement rather than discovering them on Day 1.
Finding 4
Faster operation is not yet a redesigned process
Three timing changes reduce simulated P50 by 30.6% and P95 by 29.0% without changing the BPMN control structure.
Test next
Calibrate the operating assumptions first, then separately validate any event-driven or exception-only future-state design.
Who this is for
For leaders accountable for a safe, productive Day 1.
Employee onboarding fragments when eligibility, access, equipment, payroll, compliance and manager preparation are managed as separate requests without one readiness decision.
People and HR leaders
See where candidate-to-employee handoffs create uncertainty and which mandatory controls determine genuine readiness.
Hiring managers and IT teams
Understand dependencies outside one team's control and separate routine provisioning from ambiguous or privileged access decisions.
Operations and transformation teams
Model parallel cross-functional work, convergence and exception recovery before selecting automation or orchestration changes.
Explore your own volume
Model labour capacity separately
This calculator models labour capacity using the assumptions you enter. It is separate from the elapsed-time simulation above and does not include implementation cost.
Illustrative only. This is not a quote, guarantee or financial forecast.
Method and provenance How process knowledge becomes validated BPMN View the modelling workflow, controlled benchmark status, source material and generation evidence.
-
1
Describe or provide
Share a non-confidential SOP, operating manual or explain the work conversationally.
-
2
Clarify and structure
Sanctum Chat asks about actors, decisions, exceptions, controls, timing and missing outcomes.
-
3
Validate and investigate
Sanctum Flow checks the definition, renders it and runs disclosed operating scenarios.
Published definition evidence
The current BPMN is published and passed structural and professional-presentation gates. Its 5,000-run scenario is reproducible synthetic analysis. A controlled multi-run Sanctum Chat generation benchmark and a separately validated future-state BPMN remain unclaimed work.
Evidence before claims
Know exactly what has and has not been proven
- Definition
- Employee Onboarding v2
- Published in Sanctum Flow. The complete publication identity is disclosed below.
- Conformance
- OMG BPMN 2.0.2 XSD: passed
- Tier-0: 0 findings. PPG: 0 findings.
- Simulation
- 5,000 deterministic runs
- Fixed seed and disclosed synthetic assumptions; not measured performance
- Human review
- Required before operational use
- Publication is not OMG certification, client approval or an employment-policy recommendation
Publication identity
- Definition revision
- v2 · published
- Definition ID
- fd76b9c9-6366-48b8-a086-a36492472285
- Published BPMN SHA-256
- 209f50c3a172a56010b8e0eb683c529615a40948722101b7c8fcac06e9cf6079
- Semantic fingerprint
- a50d9391a57d7b6023a638faaf729336edf46bde796335abf332adcd15d601e8
- Validated
- Publication checks
- OMG BPMN 2.0.2 XSD: passed · Tier-0: 0 findings · PPG: 0 findings
- Source-model lineage
- Semantic version 1.0.0 · embedded source status reference candidate
- Controlled synthetic source-model lineage; distinct from immutable definition revision 2 and publication status.
Scenario assumptions
- Both scenarios use the exact published current-state BPMN; only three disclosed timing distributions change.
- Results use 5,000 deterministic Monte Carlo runs with seed 20260817 and synthetic probabilities and timings from EO-BENCH-SOP-001 v1.0.0.
- Parallel workstream elapsed time uses the maximum simulated branch duration.
- Cycle-time results describe elapsed time and remain separate from the editable labour-capacity calculator.
- Every controlled terminal outcome is exercised: ready, controlled commencement, screening failed, agreement lapsed, candidate withdrew and cancelled.
Current limitations
- The scenario uses no client, employee or vendor data and is not measured operating performance or a forecast.
- The model does not include resource queues, working calendars, staffing, capacity, contention, utilisation or cross-branch correlation.
- Embedded-subprocess outcomes are not correlated with parent outcome gateways in this simulator version.
- Monetary benefits and labour savings are not simulation outputs; operational calibration and human review are required.
A useful engagement should leave reusable assets
- ✓ Versioned BPMN definition
- ✓ Plain-language process narrative
- ✓ Roles and accountability map
- ✓ Controls and exception catalogue
- ✓ KPI and SLA definitions
- ✓ Disclosed improvement scenarios
Related process models
Employee Offboarding
Resignation acceptance, exit interview, knowledge transfer, asset return, system deprovisioning, and final pay calculation.
Access Request & Provisioning
Access request submission, manager authorisation, role-based provisioning, system access grant, periodic access review.
Payroll Processing
Timesheet collection, leave accrual calculation, overtime computation, tax withholding, payslip generation, and bank file transmission.
Start with one process
Bring the SOP nobody has time to model
Tell us what the process does and where it hurts. We will arrange a secure way to review source documents after qualification.